This is a bespoke service to the industry formulated by our years of supplying location drama and feedback from our customers. As you may have experienced main stream fuel card providers often cannot deal with productions due to credit history and duration of use. Our service overcomes these issues and adds many levels of service useful to production and the accounts department.
Fuel Cards by ADF provides a single source supply for all production vehicles. Petrol, Diesel and LPG is provided by a network of 3800 Shell service stations throughout the UK. The service is available to you from the outset of recces to completion of filming. Crew can easily source filling stations via Shell App and online.
Sign up for this service is simple just send us your unit vehicle list and 7 working days later cards will be available to you. Cards are supplied to you with user packs for each card providing full instructions on use to issue to each member of the crew. Shell cards are issued with a PIN to add security.
Fuel is charged at a competitive pump price, plus we add a service charge of 5% to cover all admin to provide this service. Additionally, as ADF carry the credit risk we ask for a £250 deposit per card prior to the availability of the fuel cards. This deposit can be returned to you at the end of the Production or set against your last invoice. Our credit terms are 7 days in order that we can meet our commitment to Shell, late payment will result in the card service being suspended.
As you will appreciate having one source of supply provides considerable saving in administration, eliminates cash floats, lost and late receipts, reduces fraudulent claims. Using our Fuel cards clear visibility of spend via our detailed invoices. Invoices are split by department which means at completion of filming we can provide you with overall and spend by department. Productions are increasingly being asked to deduct personal mileage by HMRC, for this we can provide 15% usage reports to provide to crew for reimbursement.
If productions elect to take this service a Carbon Report can be provided post production calculated on all fuels used.
Our fuel cards team are available to assist you on sign up and throughout the production.